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Corporate Governance Guidelinesof Stage Stores, Inc. (As of March 28, 2007) TABLE OF CONTENTS Description and Purpose
Appendix A Director Compensation The following Corporate Governance Guidelines (the "Guidelines") have been adopted by the Board of Directors (the "Board") of Stage Stores, Inc. (the "Company") to assist the Board in the exercise of its corporate governance responsibilities. The purpose of the Guidelines is to provide a structure within which directors and the Company's management can monitor the effectiveness of policy and decision making both at the Board and management level, with a view to enhancing shareholder value over the long term. The Guidelines are intended to be a work in progress subject to annual review and modification from time to time by the Board. top of pageI. DIRECTOR SELECTION top of page A. Directorship Qualifications Nominees for director shall be selected on the basis of broad experience, wisdom, integrity, the ability to make independent analytical inquiries, an understanding of the Company's business environment, and a willingness to devote adequate time to Board duties. The Corporate Governance and Nominating Committee shall be responsible for assessing the appropriate balance of skills and qualifications required of directors. top of pageB. Director and Executive Officer Questionnaire Each candidate for director shall complete and sign a Director and Executive Officer Questionnaire in a form deemed appropriate by the Board prior to his or her nomination to the Board. Each director shall no less than annually complete and sign a Director and Executive Officer Questionnaire in a form deemed appropriate by the Board. In the event any information contained on a director's most recent Director and Executive Officer Questionnaire become incomplete or inaccurate, it shall be the responsibility of the director to provide complete and accurate information to the Corporate Governance and Nominating Committee within thirty days. top of pageC. Selection of Directors The Board shall be responsible for nominating individuals for election to the Board and for filling vacancies on the Board that may occur between annual meetings of the shareholders. The Corporate Governance and Nominating Committee shall be responsible for identifying, recruiting, and recommending potential candidates to the Board for directorship. When formulating its director recommendations, the Corporate Governance and Nominating Committee shall also consider any advice and recommendations offered by the Chief Executive Officer and any non-committee members of the Board as well as any written recommendations received from the shareholders of the Company. top of pageD. Extending the Invitation to a Potential Director The invitation to join the Board should be extended by the Board via the Chairman of the Board and Chief Executive Officer of the Company, together with an Independent Director. top of pageE. Director Orientation An orientation program should be conducted for new directors which includes comprehensive information about the Company's business and operations, general information about the Board and its committees, including a summary of director compensation and benefits, and a review of director duties and responsibilities by the Company's counsel. top of pageF. Stock Ownership by Directors In General. The Board believes that directors should be shareholders and have a financial stake in the Company in an amount that a director deems appropriate. While the Board does not believe it appropriate to specify the level of stock ownership for individual directors, each director must develop and maintain a stock position in the Company with a an original investment of at least four times the Annual Retainer (the "Original Investment"), by the later of (i) three years of the date of the Director's initial election to the Board, or (ii) August 29, 2009. In determining whether the director has achieved the Original Investment, the director can include (i) a director's tax basis in any stock acquired by the director in open market purchases, and (ii) the amount of any director fees which the director has designated to be used for the acquisition of restricted stock or deferred stock units under the 2003 Non-Employee Director Equity Compensation Plan. Directors shall have three years from the date of their initial election to the Board to achieve the Original Investment. Notice and Compliance. Each director shall promptly and fully (i) comply with the Company's Insider Trading and Reporting Policy, (ii) report all purchases, sales, pledges and other transactions in the Company's securities to the Company's Compliance Officer, and (iii) comply with any and all reporting requirements imposed upon directors under the Securities Exchange Act of 1934, as amended, the Securities Act of 1933, as amended, and any and all regulations promulgated by the SEC thereunder. top of pageG. Director Participation on Other Boards Independent Directors are encouraged to limit the number of other boards (excluding non profit) on which they serve, taking into account potential board attendance, participation and effectiveness on those boards. Independent Directors should also advise the Chairman of the Corporate Governance and Nominating Committee prior to accepting an invitation to serve on another board. top of pageThe Board supports and encourages Directors to expand their knowledge in appropriate areas by attending director education programs or through relevant publications. top of pageII. BOARD LEADERSHIP top of page A. Selection of Chairman and Chief Executive Officer The Board should be free to choose its Chairman in any way that seems best for the Company at any given point in time. Therefore, the Board does not have a policy, one way or the other, on whether or not the role of the Chairman and Chief Executive Officer should be separate or combined. top of pageB. Chairman of the Corporate Governance and Nominating Committee The Chairman of the Corporate Governance and Nominating Committee shall be an Independent Director, shall be appointed by the Independent Directors, and shall be responsible for chairing meetings of the Corporate Governance and Nominating Committee. The Chairman of the Corporate Governance and Nominating Committee, together with the members of that Committee, will develop the agendas for the regular meetings of the Corporate Governance and Nominating Committee and periodically evaluate these Guidelines and any other Company corporate governance procedures. top of pageIII. BOARD COMPOSITION AND PERFORMANCE top of page A. Size of the Board The Board believes that it should generally have no fewer than seven and no more than eleven directors absent a resolution adopted by either the shareholders or the directors or as otherwise provided in the Company's Bylaws. The Board believes that this range permits diversity of experience without hindering effective discussion or diminishing individual accountability. top of pageB. Percentage of Independent Directors on the Board; Matters of Corporate Governance Independent Directors shall constitute a majority of the Board; provided, that the Company shall maintain a minimum of three (3) Independent Directors on the Board. Furthermore, no more than two of the Company's executive officers may serve on the Board at the same time. On matters of corporate governance, the Board assumes decisions will be made by the Independent Directors with the advice of the Chief Executive Officer. top of pageC. Board Definition of Independent Director As used in these Guidelines, "Independent Director" means a member of the Board who does not have a material relationship with the Company, including any of its subsidiaries (either directly or as a partner, shareholder or officer of an organization that has a relationship with the Company). A director is not independent if:
For purposes of independence, any three year look back periods commence on the date the relationship ceases. An "Executive Officer" means the Company's chief executive officer, president, principal financial officer, principal accounting officer (or, there is no such accounting officer, the controller), any vice president of the Company in charge of a principal business unit, division or function (such as sales, administration or finance), any other officer who performs a policy making function, or any other person who performs similar policy-making functions for the Company. An "Immediate Family Member" includes a person's spouse, parents, children, siblings, mothers and fathers-in-law, sons and daughters-in-law, brothers and sisters-in-law, and anyone (other than domestic employees) who shares such person's home. For certain functions, such as membership on the Company's Audit or Compensation Committees, more specific independence standards may be used in order to comply with applicable rules and regulations, such as SEC and NYSE or other exchange rules in the case of the Audit Committee and Section 162(m) of the Internal Revenue Code in the case of the Compensation Committee. In those cases, the definition of Independent Director shall be set forth in the respective committee's charter. top of pageD. Lead Independent Director The Independent Directors shall appoint a Lead Independent Director. The Chairman of the Corporate Governance and Nominating Committee may, but need not be, appointed the Lead Independent Director. If the Chairman of the Board is an Independent Director, there will be no Lead Independent Director. The Lead Independent Director shall perform the following duties:
In performing the duties describe above, the Lead Independent Director is expected to consult with the Chairman of the Corporate Governance and Nominating Committee and the chairmen of other appropriate Board committees and solicit their participation in order to avoid diluting the authority or responsibilities of those committee chairmen. Nothing in this Section or elsewhere in these Guidelines is intended to restrict any director from direct access to the Chief Executive Officer. top of pageE.Former Chairman/Chief Executive Officer's Board Membership It is expected that when a Chairman or a Chief Executive Officer resigns from that position, he or she will submit his or her resignation from the Board at the same time. Whether the individual continues to serve on the Board is a matter for discussion at that time with the new Chairman or Chief Executive Officer and the Board. A former Chairman or Chief Executive Officer serving on the Board will not be considered an Independent Director for purposes of voting on matters of corporate governance until he or she meets the definition of Independent Director set forth in these Guidelines. top of pageF. Directors Who Change Their Present Job Responsibility It is expected that when a director who is also an employee of the Company resigns or otherwise relinquishes his or her corporate officer title, he or she will submit his or her resignation from the Board at the same time. It is the sense of the Board that when a non-employee director's principal occupation or business association changes substantially from the position he or she held when originally invited to join the Board, the director should tender a letter of resignation to the Corporate Governance and Nominating Committee. The Corporate Governance and Nominating Committee will review whether the new occupation, or retirement, of the director is consistent with the specific rationale for originally selecting that individual and the guidelines for directorship. The Board does not believe that Independent Directors who retire or change the position they held when they became a member of the Board should necessarily leave the Board. The Corporate Governance and Nominating Committee will recommend to the Board action to be taken regarding the resignation based on the circumstances of retirement, if that is the case, or in the case of a new position, the responsibility and type of position and industry involved. top of pageG. Term Limits The Board does not believe it should establish term limits. While term limits could help ensure that there are fresh ideas and viewpoints available to the Board, they hold the disadvantage of losing the contribution of directors who have been able to develop, over a period of time, increasing insight into the Company and its operations and, therefore, provide an increasing contribution to the Board as a whole. As an alternative to term limits, the Corporate Governance and Nominating Committee, in conjunction with the Chief Executive Officer, will formally review each director's continuation on the Board near the conclusion of that director's term. This will also allow each director the opportunity to conveniently confirm his or her desire to continue as a member of the Board. An individual director's re-nomination will be dependent upon that director's performance evaluation, as well as the suitability review conducted by the Corporate Governance and Nominating Committee. top of pageH. Retirement Age It is the sense of the Board that a retirement age of 75 is appropriate. Therefore, no director who has reached the age of 75 years shall be nominated for re election to the Board. top of pageI. Board Compensation Directors who are full-time employees of the Company shall not receive any additional compensation for serving on the Board. Directors who are not full-time employees of the Company shall receive compensation plus expense reimbursement for services rendered as a director as set forth in Appendix A to these Guidelines, which may be amended by the Board from time to time. As part of a director's total compensation and to create a direct linkage with the Company's performance, the Board believes that a meaningful portion of a director's compensation should be provided and held in common stock or options to purchase common stock. To that end it shall be the responsibility of the Corporate Governance and Nominating Committee to recommend to the Board alternative forms of director compensation which include a stock purchase (restricted and/or free trading), deferred stock units, stock grant or stock option component in lieu of cash compensation, with purchase, grant, exercise prices, restrictions, if any, and other terms and conditions to be determined by the Board and set forth either in Appendix A to these Guidelines or in such other document as may be approved by the Board. It is appropriate for the staff of the Company to report at least once a year to the Corporate Governance and Nominating Committee on the status of the Company's Board compensation in relation to the compensation of directors of the Company's peer companies. Changes in Board compensation, if any, should come at the suggestion of the Corporate Governance and Nominating Committee, but with full discussion and approval by the Board. top of pageJ. Executive Sessions of Independent Directors The Independent Directors of the Board will have the opportunity to meet in Executive Session in conjunction with each Board Meeting, but shall meet no fewer than two times each year. Executive Sessions will be chaired by the Lead Independent Director. The format of these meetings will ordinarily include a discussion with the Chairman and the Chief Executive Officer on each occasion, as appropriate. top of pageK. Evaluation of the Guidelines and the Board's Performance With input from the other directors, the Corporate Governance and Nominating Committee shall report annually to the Board on its evaluation of these Guidelines, any other corporate governance policies, and the overall performance of the Board and any and all related party transactions (transactions involving the Company and any officer, director, employee or their affiliates and immediate families). Its evaluation will be discussed with the full Board. With respect to the Board, the evaluation should be of the Board's overall performance as a whole and should specifically review areas in which the Board and/or management believes a better contribution could be made. The purpose of the evaluation is to increase the corporate governance effectiveness of the Board, not to target individual directors. The Corporate Governance and Nominating Committee shall be responsible for establishing the evaluation criteria and implementing the process for the annual evaluation. top of pageL. Board Interaction with Third Parties The Board believes that management should generally speak for the Company. While the Board suggests that each director refer all inquiries from institutional investors, analysts, the press, customers of the Company and other third parties to management, individual directors may, from time to time and at the request of management, meet or otherwise communicate with various constituencies that are involved with the Company. If comments from the Board are appropriate, they should, in most circumstances, come from the Chairman or the Lead Independent Director. top of pageM. Attendance at Board, Committee and Annual Meetings It is expected that directors will attend a minimum of 75% of the aggregate of (a) the total number of meetings of the Board (held during the period for which he or she has been a director) and (b) the total number of meetings held by all committees of the Board on which he or she served (during the periods that he or she served). It is the Board's policy that directors should attend the Company's annual meeting of shareholders absent exceptional cause. top of pageIV. BOARD RELATIONSHIP TO SENIOR MANAGEMENT top of page A. Regular Attendance of Non-Directors at Board Meetings The Board welcomes the regular attendance at each Board meeting of non directors who are in the most senior management positions of the Company. Should the Chairman or the Chief Executive Officer want to add additional people as attendees on a regular basis, it is expected that this suggestion would be made to the Board for its concurrence. top of pageB. Board Access to Senior Management Directors shall have complete access to the Company's senior management. It is assumed that directors will use sound business judgment to be sure that any contact is not distracting to the business operation of the Company and that any contact, if in writing, be copied to the Chairman of the Board or Chief Executive Officer, as appropriate. Furthermore, the Board encourages management to, from time to time, bring managers into Board meetings who: (a) can provide additional insight into the items being discussed because of personal involvement in these areas, and/or (b) are managers with future potential that the senior management believes should be given exposure to the Board. top of pageV. BOARD MEETING PROCEDURES top of page A. Frequency of Meetings There shall be not less than four regularly scheduled meetings of the Board each year. A substantial portion of one of these meetings shall be devoted to the discussion of long term strategic planning and other issues, which may cause one or more Board meetings to be more than one day in length. top of pageB. Agenda and Master Calendar for Board Meetings The Chairman of the Board, in consultation with the Lead Independent Director and the Chief Executive Officer, shall establish the agenda for each Board meeting and provide a written copy to the entire Board prior to the meeting. At the beginning of each fiscal year, they shall also establish a Master Calendar. The Master Calendar shall set forth a general agenda of items to be considered by the Board at each of its specified meetings (to the degree these can be foreseen). Upon completion, a copy of the Master Calendar shall be provided to each director. Each director shall be free to suggest inclusion of items on the Master Calendar and any other Board agenda as well as be free to raise at any Board meeting subjects that are not specifically on the agenda for that meeting. top of pageC. Board Materials Distributed in Advance Information and data that is important to the Board's understanding of the Company's business will be distributed in writing to the Board sufficiently in advance of the Board meeting to allow for meaningful review before the meeting. Information submitted to the directors should be relevant, concise (but complete and timely), well organized, supported by any background or historical data necessary to place information in context, and designed to inform directors of material aspects of the Company's business, performance and prospects. top of pageD. Board Presentations As a general rule, presentations on specific subjects should be sent to the directors in advance so that Board meeting time may be conserved and discussion time focused on questions that the Board has about the material. On those occasions in which the subject matter is too sensitive to put on paper, the presentation will be discussed at the meeting. top of pageVI. COMMITTEE MATTERS top of page A. Number, Structure and Independence of Committees From time to time, the Board may want to form a new committee or disband a current committee depending upon the circumstances. However, at a minimum, the Company shall have an Audit Committee, a Compensation Committee and a Corporate Governance and Nominating Committee, each of which shall be composed entirely of Independent Directors. The duties of each committee shall be outlined in the committee's charter. top of pageB. Assignment and Rotation of Committee Members The Corporate Governance and Nominating Committee shall be responsible, after consultation with the Chief Executive Officer and the Chairman of the Board and with consideration of the desires of individual directors, for recommending to the Board the appointment of (i) directors to various Board committees and (ii) chairmen of the various Board committees. After reviewing the recommendations of the Corporate Governance and Nominating Committee, the Board shall be responsible for appointing directors to the Board committees and the chairmen of the Board committees. The Corporate Governance and Nominating Committee shall annually review the committee assignments and shall consider the rotation of chairmen and members with a view toward balancing the benefits derived from continuity against the benefits derived from the diversity of experience and viewpoints of the various directors. With regard to the Chairman of the Corporate Governance and Nominating Committee, that position shall rotate at least once every three years. top of pageC. Frequency and Length of Committee Meetings The Chairman of each committee, in consultation with committee members, shall determine the frequency and length of the committee meetings. top of pageD. Committee Agenda and Master Calendar The Chairman of each committee, in consultation with the appropriate members of the committee and management, shall establish an agenda for each committee meeting and provide a copy to each committee member prior to the meeting. At the beginning of each fiscal year, each committee shall also establish a Master Calendar. The Master Calendar shall set forth a general agenda of items to be considered by the committee at each of its specified meetings for the ensuing year (to the degree these can be foreseen). Upon completion, a copy of each committee's Master Calendar shall also be provided to each director. Each committee member shall be free to suggest the inclusion of items on the committee's Master Calendar and any other committee agenda as well as be free to raise at any committee meetings subjects that are not specifically on the agenda for that meeting. top of pageVII. COMPENSATION OBJECTIVES AND PRINCIPLES The objectives of the Company's compensation program are as follows:
The principles of the Company's compensation program are as follows:
VIII. LEADERSHIP DEVELOPMENT top of page A. Formal Evaluation of the Chairman and Chief Executive Officer The Board, with input from the Chief Executive Officer and the Compensation Committee, shall annually establish the performance criteria (including both long term and short term goals) to be considered in connection with the Chief Executive Officer's annual performance evaluation. Each year, the Chief Executive Officer shall make a presentation to the Board or furnish a written report to the Board indicating his or her progress against the established performance criteria. Thereafter, with the Chief Executive Officer absent, the Board shall meet in Executive Session to review the Chief Executive Officer's performance. The results of the review and performance evaluation shall be communicated to the Chief Executive Officer by the Lead Independent Director and the Chairman of the Compensation Committee. top of pageB. Succession Planning The Corporate Governance and Nominating Committee shall make an annual report to the Board on emergency as well as expected Chief Executive Officer succession planning. The entire Board shall work with the Corporate Governance and Nominating Committee to evaluate potential successors to the Chief Executive Officer. The Chief Executive Officer shall provide the Corporate Governance and Nominating Committee with his or her recommendations and evaluations of potential successors, along with a review of any development plans recommended for such individuals. The Chief Executive Officer shall prepare and distribute to the Board an annual report on succession planning for all other executive officers of the Company and an organizational chart. In addition, the Chief Executive Officer shall prepare, on a continuing basis, a short term succession plan which delineates a temporary delegation of authority to certain officers of the Company, if all or a portion of the executive officers should unexpectedly become unable to perform their duties. The short term succession plan shall be in effect until the Board has the opportunity to consider the situation and take action, when necessary. top of pageC. Management Development There should be an annual report to the Board by the Chief Executive Officer on the Company's program for management development. This report should be given to the Board at the same time as the succession planning report noted previously. The Board shall determine that a satisfactory system is in effect for education, development, and orderly succession of management throughout the Company. top of pageIX. INTERPRETATION In cases where the Chairman of the Board and the Chief Executive Officer are the same individual, or where the Chairman of the Board and the Lead Independent Director are the same individual, procedures calling for consultation or communications between those positions need not be followed. top of pageX. RELATED PARTY, OTHER MATERIAL TRANSACTIONS AND LOANS top of page A. Related Party Transactions No officer, director, or employee of the Company or any of its affiliate or subsidiary companies (collectively, the "Companies") shall enter into any agreement, arrangement or contract with any person or entity pursuant to which any of the Companies may be obligated to:
if the aggregate fair market value of any monies paid to the Related Party and the property assigned or leased to or used by the Related Party exceeds Five Thousand Dollars ($5,000), without the express, prior, written approval of the Board. As used in these Guidelines, "Related Party" includes:
Notwithstanding anything to the contrary in this Section, if required by the SEC, NYSE, or other regulatory authority, any transaction between the Company and a Related Party, regardless of the amount involved, shall be approved by the Audit Committee. top of pageB. Other Material Transactions No officer, director, or employee of the Companies shall enter into any agreement, arrangement or contract with any person or entity or authorize any transaction which the Company may be required to disclose to the SEC unless the agreement, arrangement, contract or transaction previously has been approved by the Board. top of pageC. Loans to Directors, Executive Officers and Their Immediate Family Members The Company shall not, directly or indirectly, including through any subsidiary, extend or maintain credit, arrange for or guarantee the extension of credit, or renew an extension of credit, in the form of a personal loan to or for any director, Executive Officer, or Immediate Family Member of any director or Executive Officer. top of pageD. Loans to Employees Other Than Directors, Executive Officers and Their Immediate Family Members Loans to Employees who are not directors, Executive Officers, or Immediate Family Members of directors and Executive Officers shall be made in strict compliance with the Company's Loan Policy, as it may be amended from time to time by the Board. top of pageXI. COMMUNICATIONS BETWEEN SHAREHOLDERS AND THE BOARD Shareholders and other interested parties may send written communications to the Board and, if applicable, to specified individual directors, by mail, facsimile or courier to the Company's principal executive offices. All correspondence received by the Company will be relayed to the Board or, if applicable, to the individual director. top of pageAPPENDIX A DIRECTOR COMPENSATION (As of February 1, 2008) Directors of the Company who are not full-time employees of the Company shall receive the following compensation:
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