By following the detailed requirements outlined in this guideline, your merchandise should flow through our Distribution Center and on to the selling floor in an efficient manner. We have established non-compliance charges in an effort to recover costs incurred due to non-compliance.
The table below is a complete listing of the charges a vendor could be subject to for non-compliance. This table should be used in conjunction with the remittance advice report.
|
|
Description
|
Min
Charge
|
Max
Charge
|
Violation type
|
Reference
Page #
|
|
PO
Information and Date issues
|
|
1A
|
Shipped
prior to “Do not ship before” date
|
$300
|
5%
of invoice plus freight in and out
|
Shipping
|
11
|
|
1B
|
Shipped
after “Do not ship after” date
|
$300
|
10%
of invoice plus freight in and out
|
Shipping
|
11
|
|
2
|
Multiple
PO’s in one carton
|
$150
|
$150
per carton
|
Shipping
|
17
|
|
Carton information incorrect or incomplete
|
|
3A
|
PO number incorrect or
not listed
|
$250
|
3%
|
Shipping
|
20
|
|
3B
|
Department
# incorrect or not listed
|
$250
|
$250
|
Shipping
|
20
|
|
3C
|
Style
# incorrect or not listed
|
$150
|
$150
|
Shipping
|
20
|
|
3D
|
Color
incorrect or not listed
|
$150
|
$150
|
Shipping
|
20
|
|
3E
|
Size
incorrect or not listed
|
$150
|
$150
|
Shipping
|
20
|
|
3F
|
Pre-pack
detail not provided or inaccurate on outside of carton
|
$250
|
3%
|
Shipping
|
20
|
|
3G
|
Bulk
shipment with no detail listed on carton label
|
$250
|
3%
|
Shipping
|
20
|
|
3H
|
Carton
not addressed correctly
|
$250
|
3%
|
Shipping
|
20
|
|
BOL errors
|
|
4D
|
Failure
to consolidate purchase orders into one BOL
|
$300
|
3%
|
Shipping
|
26
|
|
4E
|
PO #, carton qty,
and/or department number not listed individually or accurately on BOL/TMS
system
|
$300
|
3%
|
Shipping
|
26
|
|
4F
|
Multiple
trailers / containers per BOL
|
$450
|
3%
|
Shipping
|
26
|
|
4I
|
Failure
to list SRR # in “Special Instructions” section on BOL
|
$300
|
$300
|
Freight
|
26
|
|
4J
|
BOL
does not contain contact information
|
$50
|
$50
|
Freight
|
26
|
|
4K
|
Failure
to provide SSI w/ BOL upon request
|
$50
|
Full
cost of freight
|
Freight
|
26
|
|
4L
|
Failure
to properly address BOL as instructed
|
$100
|
Full
cost of freight
|
Fgt/Ship
|
26
|
|
4M
|
Failure
to list TMS BOL # in special instructions
|
$300
|
$300
|
Freight
|
|
|
Improper carton packing
|
|
6
|
Style,
Colors and or Sizes mixed in a carton-i.e. multiple sku containers (excludes
cross dock shipments) i.e. multiple skus in a container.
|
$450
|
3%
|
Shipping
|
17
|
|
6A
|
Fragile
merchandise not packed with corrugated packing materials to prevent
breakage/not reshippable
|
$450
|
$450
|
Shipping
|
19
|
|
Invoice/ASN accuracy
|
|
7A
|
810
invoice is technically wrong requiring retransmission or modification
|
$200
|
$200
|
Shipping
|
5
|
|
7B
|
810
Invoice is not sent electronically within 24 hrs of mdse pickup and must be
requested by SSI
|
$750
|
$750
|
Shipping
|
6
|
|
7C
|
856
ASN is technically wrong requiring retransmission or modification
|
$450
|
$450
pls freight if goods are returned
|
Shipping
|
5
|
|
7D
|
Removed
from cross dock to manual processing
|
$250
|
$250
|
Shipping
|
|
|
7E
|
Removed
from receiving to audit
|
$250
|
$250
|
Shipping
|
|
|
Merchandise substitutions
|
|
8A
|
Style
(if not accepted the charge will be 10% cost value of return plus full freight
charge in and out)
|
$100
|
50%
|
Shipping
|
11
|
|
8B
|
Size
(if not accepted the charge will be 10% cost value of return plus full
freight charge in and out)
|
$100
|
50%
|
Shipping
|
11
|
|
8C
|
Color
(if not accepted the charge will be 10% cost value of return plus full freight
charge in and out)
|
$100
|
50%
|
Shipping
|
11
|
|
PO Discrepancies
|
|
10
|
Style
over ship (if not accepted the charge will be 10% cost value of return plus
full freight charge in and out)
|
$100
|
50%
|
Shipping
|
11
|
|
Shipping / Carrier Violations
|
|
12A
|
Incorrect
Carrier used
|
$150
|
Full
cost of freight
|
Freight
|
23
|
|
12C
|
Cartons
exceed 50lbs
|
$200
|
$200
|
Shipping
|
17
|
|
12D
|
More
than two requests for routing in one week
|
$450
|
Full
cost of freight
|
Freight
|
23
|
|
12E
|
Multiple
shipments against the same purchase order
|
$450
|
Full
cost of freight
|
Freight
|
23
|
|
12H
|
Live
unloads not scheduled or not on time
|
$500
|
$500
|
Freight
|
24
|
|
12I
|
Incorrect
information entered into TMS
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
12J
|
Driver
Load/ Count / Assist / Accessorial charges
|
$100
|
$1000
|
Freight
|
24
|
|
12K
|
Failure
to request routing via TMS
|
$100
|
Full
cost of freight
|
Freight
|
22
|
|
12L
|
Cartons
exceed specified dimensions
|
$200
|
$200
|
Shipping
|
17
|
|
12M
|
Incorrect
weight entered into TMS
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
12N
|
Incorrect
cube entered into TMS
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
12O
|
Incorrect
carton count entered into TMS
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
12P
|
Incorrect
pallet count entered into TMS
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
12Q
|
Truck
ordered not used
|
$100
|
Full
cost of freight
|
Freight
|
22
|
|
12R
|
PO shipped to wrong DC
as indicated on PO or carton
|
$100
|
3%
pls full freight
|
Ship/Fgt
|
11
|
|
12S
|
Freight
cost to forward to correct DC
|
$100
|
Full
cost of freight
|
Freight
|
11
|
|
12T
|
Failure
to follow instructions outlined in routing email notification
|
$100
|
Full
cost of freight
|
Freight
|
23
|
|
Ticketing errors
|
|
13A
|
UPC
Active in system does not match vendor UPC on merchandise
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13B
|
Vendor
pre-ticketed price does not match purchase order
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13C
|
Vendor
ticket has UPC but does not scan
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13D
|
Vendor
ticket includes retail but no UPC
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13E
|
Vendor
ticket includes UPC but no retail
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13F
|
SSI
furnished tickets not on merchandise
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13G
|
Random
ticket errors found in pre-ticketing (10 or more)
|
$0.50
|
Per
unit for entire style
|
Shipping
|
15
|
|
13H
|
Ticket
does not include style number
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
13I
|
UPC
ticket missing human readable data or information incorrect
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
14B
|
Merchandise
is not pre-ticketed
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
|
14C
|
SSI
provided vendor tickets
|
$50.00
|
Per
purchase order
|
Shipping
|
13
|
|
14E
|
Tickets
on merchandise are for a different retailer
|
$0.50
|
Per
unit for entire purchase order
|
Shipping
|
13
|
